REGIONAL REPRESENTATIVES

Welcome to the Regional Representation Committee and Thank You for participating in this valuable way.

If you are new to the Committee, please send a note of introduction to the Chair, Margie Price (Philadelphia Area) via e-mail address regrep@stagemanagers.org. She will then add you to her master e-mail list and you will be included in future messages to the committee.

Please take a few minutes to print out and review the Guidelines for Regional Representatives.

Thank you!!



GUIDELINES/PROTOCOLS FOR REGIONAL REPRESENTATIVES
As of March 24, 2006

Announcing Events to SMA Membership via website and e-mail

1. Create and thoroughly proofread text for website and e-mail.

2. Special guidelines if using images in your announcements:  In order of preference, the best image files for posting to the website are jpeg, then gif. The image should be sent to the SMA Webmaster as an attachment to the e-mail message.

3. Send to both the Webmaster and Secretary (webmaster@stagemanagers.org, secretary@stagemanagers.org) with at least three weeks lead time.

Annual Budget for Events, Forums

Beginning with the 2005-2006 Season, The Executive Board is offering a $200 annual budget to the Regional Representatives for the purpose of implementing social and networking events in your community. To request these funds, please send a letter of request to the Executive Board at board@stagemanagers.org.

Please include the date of your event(s) and how you anticipate the monies will be used. Include contact information so that the Board may communicate with you for further details as needed.

Sending Local Stories to the Website

As part of the program of facilitating local get-togethers with the funding listed above, the Executive Board is requesting that local coordinators report back with photographs and/or a written summary of your event. Our stories and pictures will be posted on the website (and possibly sent via e-mail) for the membership to learn from the things that concern us in San Francisco; to hear about a Fight Combat Class in Minneapolis; or an Operation Observation Program in Philadelphia. Our contributions to the website will provide an excellent resource and teaching tool for our membership, as well as, strengthen the bonds of our national community.


Requesting Reimbursement from the SMA for Special Events
(beyond the $200 annual budget)

1. Send a Proposal for your event and anticipated costs at least four weeks prior to the event. Send your Proposal to me at regrep@stagemanagers.org. I will review it, ask any initial questions and then forward your request to the Executive Board. This gives the Executive Board time to consider your request and respond back to you well in advance of your event.

Proposal should include:
  The Nature of the Event(s).
  The Date of the Event(s).
  A Breakdown of your Anticipated Expenses.

2. The Executive Board cannot guarantee the reimbursement of expenses but will consider your full request for assistant. If you have a big-ticket item on your breakdown of expenses - any single item that is over $100 - be very clear as to why you need to purchase, say, the $200 centerpiece…. Basically we just need to be reasonable with our requests. And I'm looking it over first, so if any red flags go up for me we can address those together; a revised proposal can be drafted if necessary and then sent to the Board.

Special Recognition Locally and Nationally

The SMA presents the "Del Hughes Award for Lifetime Achievement and Excellence in the Art of Stage Management". The award was created by Julie Hughes and Barry Moss, partners in a major casting office. This award honors Julie's father who made a 50-year career of stage managing. The recipient is chosen by the Executive Board of the SMA as representing the finest qualities of Stage Management: patience, diplomacy, organization and a sense of humor.

Recipients of this award do not have to be members and they can reside anywhere in the United States.

If you have some one in your community that is deserving of such an award, in addition to any recognition you might want to give on a local level; please send a letter of recommendation to the Executive Board via board@stagemanagers.org.


The Board would like to present this award on a regular basis and will appreciate the recommendations of Regional Representatives; it also provides an opportunity to recognize the careers of members outside the NY-Metropolitan area which is another goal of the SMA.