(for positions being elected in 2019)

Two (2) Directors At Large
1st Vice Chair
Treasurer
Recording Secretary

Directors-at-Large

Elected for a three-year term (2 seats expiring every year)

Requirements:

• Be familiar with the mission and goals of the organization
• Be familiar with the Bylaws and Constitution of the organization
• Attend all board and committee meetings. And, if unable to attend, they must assign a proxy for each meeting.

Responsibilities:

• Directors-at-Large serve as advisers to the Corporate Officers and Regional Directors,providing information, opinions and support, always with the Association’s well-being inmind.
• Directors-at-Large are requested to serve on at least one committee and are encouraged to chair and/or serve on committees as much as possible
• Directors-at-Large are frequently called upon to handle special projects as they develop.
The Member–At-Large lends support and assistance to all the remaining members of the Executive board. The Member–At-Large is responsible for sponsoring at least one social and one educational event during the year. The Member-At-Large needs to Chair one committee of their choosing during their years of service.

1st Vice Chair

2 year elected term expires in the odd numbered years

Requirements:

• Be familiar with the mission and goals of the organization
• Be familiar with the Bylaws and Constitution of the organization
• Attend all board and committee meetings. And, if unable to attend, assign a proxy (and a supervising chair) for each meeting.
• 1st Vice Chair is to serve duties of the Chair if the Chair is not present at SMA events and meetings. If the Chair steps down or is removed from the Board, the 1st Vice Chair serves as the Chair of the organization until a new Chair is voted in.
• Strive to attend all conferences and events that the SMA participates in.

Responsibilities:

This position serves as chair of the education committee as well as a member of the Parliamentary Procedures/Governance Committee and website committees.

Committee Service:

As the Education Committee Chair you must maintain and update the email distribution list for the following programs on the website.
Collaborative Connections: Our mentoring and career connection program
Operation Observation (OpObs)
Document Library
Ask a Stage Manager (a public program to provide answers from professionals about stage manager inquiries)
Forums & SMA Knowledgebase
Participate where necessary in developing and supporting the chairs of our seminars, & symposia (A View From the Wings, Lecture Series or other workshops )

As a committee chair:

Inform new committee members of the guidelines and obligations to the committee.

Maintain current ideas and programs via the website and monthly committee meetings.

Treasurer

2 year elected term expires in the odd numbered years

Requirements:

1. Be familiar with the mission and goals of the organization
2. Be familiar with the Bylaws and Constitution of the organization
3. Attend all board and committee meetings. And, if unable to attend, they must assign a proxy for each meeting.
4. Make a report at all Board of Directors regular and special meetings (as required) in order to accomplish this, if the Treasurer is unable to attend any regular Board Meeting, a proxy and reporting/information
requirements must be assigned to the FOC (Financial Oversight Chair) or a member of the Financial Oversight committee – who is not the SMA Chair.

Responsibilities:

1. Transfer transaction details from PayPal,, Actors’’ Federal Credit Union, and Squareup into our Excel financial records.
2. Prepare financial update reports for all board meetings held between quarterly reports.
3. Prepare quarterly budget reports for the board.
4. Advise on Financial Policy working together with the Chair of the Financial Oversight Committee (which shall not be the Association’s Treasurer).

Committee Service:

This position serves on the Financial Oversight Committee and the Parliamentary Procedures and Governance Committee and advises all committee and event chairs on their budgeting process.

SMA Recording Secretary

two-year term, expires in odd numbered years

Requirements:

• Be familiar with the mission of the organization.
• Be familiar with the Bylaws and Constitution of the organization.
• Attend all board and committee meetings. If you are unable to attend he/she must assign a proxy for each meeting to another Executive Board Member.
• The Recording Secretary is the recording officer of the association and the custodian of its records except such as are specifically assigned to others, as the treasurer’s books.

Duties and Tasks:

1. Serve as the official Record Keeper of all SMA Official Business and generate Meeting Minutes to the SMA Board.
2. Meeting Minutes shall be made available to Executive Officer’s two weeks priors to the next Scheduled Board Meeting for review and edits and final draft shall be made available to SMA board 72 hours prior to next scheduled board meeting with agenda.
3. Upon board approval of meeting minutes, they shall be made available to membership – at – large via posting on the SMA Website.
4. Assists with membership approvals and job postings.
5. Track membership numbers and be ready to present at each board meeting and have regular ly available to Executive Committee, as requested.
6. Strive to attend all conferences and outreach opportunities as assigned or hosted by SMA.
7. Assist the Regional Representatives to organize social events within their region to recruit new members.
8. Assist the Regional Representatives to organize social events within their region to recruit new members.
9. Serve as a mentor and support to Stage Managers across the country.
10. Promote SMA events and membership around the country .
11. Recruit…. Recruit…… Recruit!!!!!!
12. Other special projects as assigned by the Executive Committee and SMA Chair.

Committee Service:

The Recording Secretary serves as Co – chair of the Membership Committee, on the Social Media Committee and on the Parliamentary Procedures and Governance Committee.