Inside Look: Weston Playhouse Stage Management Internship

The following article continues a series devoted to stage management training programs (undergrad, grad, internships, etc.) across the country from the perspective of working stage managers who attended them. – Hope Rose Kelly (Editor-in-Chief)

Weston Playhouse Theatre Company – Weston, VT

Stage Management Internship – 2014

By Kyle P. Gillikin and Nicki Berger

This program takes place during the summer stock season and the length of the position was from the end of May until middle August. I interviewed for this position in person at SETC with the Production Manager and Associate Production Manager and then filled out an application following the interview and sent recommendation letters by email. This was a very quick process, due to the nature of  SETC. The position was compensated at $100.00 a week and housing was provided

The duties involved supporting the Stage Management team on 2 or 3 productions throughout the season during pre-production, rehearsal, tech, and performance weeks. Assisting with all rehearsal needs, creation of necessary paperwork, schedules, inter-departmental communications, attending production meetings, taking notes, and sometimes serving on show run crew backstage as needed.  In reality you act as an ASM on the children’s musical at their smaller venue and a second ASM for the mainstage musical under the Equity ASM and PSM. You also assist in the upkeep, cleanup and maintenance of work areas, rehearsal and performance spaces, office equipment, assist in other departments as assigned, attend intern meetings, provide support for special events or company projects as needed. There is an intern company of 24, two of which are Stage Management Interns.

Both of the productions I (Kyle) worked on were musicals. A smaller children’s musical with Weston’s young company (Schoolhouse Rock Live!) and on a mainstage musical (Mamma Mia!). However I was also able to work on a reunion concert they put on that season as part of their 80th anniversary. We rehearsed six days a week with one day off most weeks as well as attending any production and intern meetings as needed. The tech process involved two 10 of 12’s followed by two days of morning rehearsals and a preview performance later that day and the second day the rehearsal was followed by the opening performance. Both productions did eight shows a week.

This program offered a great opportunity to dive right in and start working with professionals in the industry while having the large teaching emphasis put into their intern program. You are able to go right into rehearsals for these productions, start working with the rest of the stage management team and learn from them. You can also earn EMC points for some of the work. This program also requires you to attend a weekly intern meeting, where we sit down with one or more of the artists that came in to work on a particular project and speak to them about their lives and/or a particular topic.

Highlights of the experience included living in the housing with a great group of people, a lot of which we are still friends with; being in beautiful Vermont, enjoying the views and being able to disconnect for a little bit; the close community the stage managers make among themselves – we had multiple nights of getting together, sharing a drink and talking for hours listening to everyone’s stories; they also offered a stage management round table to anyone who wished to participate; and getting to work with some great people, some of which will let you be in their infamous cabaret. Being around for the 80th celebration was amazing. There are so few theaters in America that have been running that long. We threw a parade, invited past performers out for a cabaret, and had a community celebration. The community and history of Weston is a big part of the experience and it was never celebrated more than at the 80th anniversary.

This program helped me (Kyle) learn how to be a better manager and how translatable all of my skills. Since leaving Weston I have been working as a stage manager for Busch Gardens in Williamsburg, Virginia – starting out there as an event operations stage manager and continuing on to be a show operations stage manager and area supervisor for the park. Almost every theater I have worked at since leaving Weston I have met another technician or performer who is part of the Weston family and it has created great conversations, instant bonding and networking. I’m (Nikki) currently working as a PA at Hartford Stage through connections I made at Weston.

We could recommend this program to anyone looking for more experience working at a professional Equity theatre. Mostly undergrad and grad students, due to the educational nature of this internship and how the people you work with want you to learn and succeed.

Inside Look: Ithaca College Stage Management

The following article continues a series devoted to stage management training programs (undergrad, grad, internships, etc.) across the country from the perspective of working stage managers who attended them. – Hope Rose Kelly (Editor-in-Chief)

Ithaca College – Ithaca, NY

B.A. Theatre Studies – Concentration in Stage Management – 2013-2016

By Liza Miller

As a graduate of Ithaca College’s Theatre Arts Department I regularly implement my education in my work. Before I chose Ithaca, determined to become a stage manager, the only thing I had stage managed was my high school’s talent show. My high school was small and there was no theatre department, only a drama club. There were only two backstage crew and everyone else was an actor. I chose Ithaca College because it is located in Ithaca, New York – one of the most beautiful places I have ever been. The city feels like the middle of nowhere but the mountains and the lake are breath taking and there is plenty of hiking. I chose the Department of Theatre Arts because everyone I met was friendly and bright and honestly in love with their school. So…lacking all knowledge of actual stage management ICTA accepted me with open arms and gave me the fundamental skills and practical experience required to succeed after graduation.

Ithaca Theatre Department has five majors. All of them are undergraduate degrees and when I went there (2013 – 2016) if you primarily focused on stage management you were a B.A. Theatre Studies major. You don’t graduate with a degree in stage management but there were unofficial paths within the major that a student could choose to follow or not; Stage Management being one. The B.A took four years to complete and you must interview to be accepted into the major. When I applied I had to submit a resume, and a letter explaining why I wanted to be a B.A. I was then contacted by the department to set up an interview. One of the B.A. professors met with me, looked over what I submitted with my application and then asked me a few questions. I was very nervous (which was completely unnecessary) so I honestly don’t remember it very well.

Most class years have three to five stage managers but in my year there were ten by graduation. Ithaca has 2 main stage theaters and 5 studios, one of which is a small 50 seat theater. There are 6 main stage productions and an unbelievable amount of student produced productions every year. There are also productions and presentations connected to the directing, play writing and performance classes. The main stages include 3 plays, 2 musicals and 1 opera. Every other year a play was replaced by a dance show. As a stage manager you would be assigned to a production in addition to your daily classes. If you entered the program as a freshman you would shadow an SM team during the fall semester and be a Production Assistant in the Spring. As a sophomore you would be assigned as a PA again or you may become an Assistant Stage Manager depending on your abilities and skills. Junior year you would usually be an ASM or a Production Stage Manager for one of the smaller shows in the studio theaters. Senior year most Stage Managers will PSM a mainstage show.

None of the assignments were guaranteed. Other than the initial shadow assignment all positions were based on merit and performance. At Ithaca there is an Instructor called the Stage Management Production Mentor. They would teach the class “Stage Management I” held every fall semester and also be responsible for reviewing your performance at the end of the show. The reviews were important but fairly relaxed. Everyone you interacted with, student and professor, would be able to submit an evaluation of your skills to the SM Mentor anonymously and then the mentor shared the evaluations in the student’s review in a constructive and educational way with a focus on how to improve on mistakes.

One of the amazing things about Ithaca’s Theatre Department was that every rehearsal, tech and performance was run like an Equity level production. When I was a PA on my first Off-Broadway production I was happily surprised to find that everything I did as a PA in college was the same as what I needed to do in a professional production. The paperwork was the same, the breaks were the same and the responsibilities were the same. This goes for the ASM and PSM duties at Ithaca as well.

Ithaca College holds classes Monday to Friday so rehearsals would be held 7pm – 10pm, Monday to Friday with a 5 hour rehearsal on either Saturday or Sunday. Tech usually started on a Thursday and went from 7pm – 11pm, Friday was 7pm – 11pm and then there was usually a 10 out of 12 on Saturday or Sunday and then Monday was 7pm-11pm with First preview on Tuesday night.

I felt that the Ithaca College SM program required you to be self-motivated. They give you all the tools and experience you need to start and then they expect you to run with it. The SM mentor was always there to answer questions and supervised tech but you were also expected to be independent and hold your own. You must run the rehearsal room and production meetings and the performances were all on the stage managers. Though competitive, Ithaca was never hostile. I always felt that students had healthy respect for each other even in stressful situations. Professors were always rooting for their students and ready with an encouraging word or constructive criticism. I feel that the program was equal parts education and experience and students had the freedom to make mistakes in a professional setting.

Since graduation, Liza has worked in NYC at Classic Stage Company and Signature Theatre. As of 2018, she gained her card with Actors’ Equity Association.

Opera Stage Management 101 – Part Six: Piano Tech & Artist Takeover Day

Cueing Day Schedule Small

Part Six is in a little different format. Friday was a long day of tech, and I was also the one doing the Artist Takeover for the company’s Twitter feed. I really could only post when we were doing the light cueing, or at the end of the night because of my focus, but occasionally I’d grab a photo while walking past something in order to post it several hours later. Here’s a glimpse at my day. [Note, I’m having a little trouble embedding the Twitter photos on this website. If they aren’t immediately visible, either click through each photo link or view them in another compilation here.]

(Full disclosure – I took the above shot about 12:45p, and then wasn’t able to post it for another very busy five hours or so…)

Yep, Eeyore is making new friends. This shot was taken on a 15 minute break during Piano Tech.

When I got home, I was instant messaging with a friend who told me this STAGE RIGHT sign was actually painted as a scenic element for the film The Tooth Fairy, with The Rock. I haven’t investigated further to verify, but will ask around today. [Update: film title is actually The Game Plan.] He also told me another fun thing to look for in the theatre, so we’ll see if I find it.

I have SOOOOO much further to go with this cueing sequence, but I wanted to capture it since I had permission! Not terrible for the first time, definitely shows signs for improvement. My ASMs each give me a clear for “left” and “right” when singers are set on a piece. I can see it fine from front of house, but it will be a big white blob in the middle of my monitor when I’m calling from backstage.

We like this phrase…a lot. Opera singers don’t use microphones, but I do!

Erin Joy Swank is a Denver-based freelance stage manager – and past SMA Secretary, Vice Chair and Director-at-Large – who works in a wide variety of genres.